What we do
Privacy Policy

The Privacy Policy shown below will provide details of the technical and organisational measures that the ShikiFactory100 project will take to safeguard the rights of research participants. This Privacy Policy also includes details of the informed consent procedures and security measures to prevent unauthorised access to personal data. Furthermore, the Privacy Policy describes how all the process data is relevant and limited to the project purposes and gives justification of why research data will not be anonymised. Finally, this document also details data transfers to countries outside EU and safeguard measurements adopted to protect individual’s data in those instances.

 




ShikiFactory100 Privacy Policy

About us
ShikiFactory100 is a European project that has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement number 814408. The aim of the project is the production of a universe of more than 100 high-value compounds from the shikimate pathway, a hub in cell metabolism, through the development of an optimised chassis and the proposal and implementation of novel biosynthetic routes for the production of known and new-to-nature molecules.

You can contact ShikiFactory100 by email, phone and post using the following contact details: 

Email: ssoares @ silicolife.com

Telephone: +351 253 070 273

Post: Rua do Canastreiro, 15, 4715-387 Braga, Portugal

Privacy
ShikiFactory100 is committed to protecting the privacy of all visitors to http://shikifactory100.eu/ and all participants in the project (subscribers to our mailing list, attendees to workshops, research participants).

By using this website or submitting your information to us you agree to us using your personal information as described below.

Information we collect, how we use it and for how long we will keep it
When you visit our website

We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns (i.e. number of visitors to the various parts of the site, IP). This information is only processed in an aggregate way which does not identify anyone (anonymised). We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. We will make it clear when we collect personal information and will explain what we intend to do with it (see sections below).

Where we provide links to websites of other organisations, this privacy policy does not cover how such organisation process personal information. We encourage you to read their privacy policies when you visit their website.

When you subscribe to our mailing list
We obtain your email address (when you provided it to us) to send you the latest project news, information about project outcomes and developments, and to let you know about upcoming events. Additionally, if you subscribe to our mailing list, we may contact you to ask for your feedback about some of the research that we will carry out throughout the project.

We only collect your email address to subscribe to our mailing list. This information is required to send the above-mentioned project updates. No extra information (irrelevant for mailing updates) will be collected (in accordance to the data minimisation principle). The legal basis for processing your personal data is your consent under article 6(1)(a) of the GDPR. By clicking on the ‘Submit’ button of the ‘Subscribe to our mailing list’ form you consent to us using your email address for the above-mentioned purposes. As we rely on your consent to process your data, you have the right to withdraw consent for data processing (and therefore unsubscribe to the mailing list) at any time by contacting us (see contact details above). You will also be given the opportunity to unsubscribe or change your subscription preferences at any point by clicking ‘Unsubscribe’ or ‘Update subscription preferences’ respectively on the footer of any email you receive from us. We foresee to keep your information until the end of the project (December 2022). We use MailChimp, a third-party data processor, to distribute emails and therefore we will provide them with your data. Please check MailChimp’s privacy policy (https://mailchimp.com/legal/privacy/) and notice that MailChimp uses web beacons to gather information about the success of their email campaigns (e.g. when an email was opened, IP address). 

When you register and attend to one of our workshops
If you register to one of our workshops, you will be asked to provide some personal data (i.e. name, organisation, email address, dietary requirements) to process your booking to the event and to include your name and organisation in the workshop programme. We foresee using EventBrite, a third-party processor, to process registration to events and therefore we will provide them with your data.  You can check EventBrite’s privacy policy statement in the following website (https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB). In case a different data processor is chosen for this task, ShikiFactory100 will ensure that such processor has specific measures in place for data protection and to comply with GDPR legislation. In addition, the present Privacy Policy will be updated to reflect these changes. 

Your name and organisation will be added and displayed in the list of attendees to the event, which will be shared with all workshop participants. We may use your email address to send you information about the workshop prior and after the event, but we will not share this with other participants. Personal data fields described above are required for workshop arrangements in order to provide you with registration badges, suitable catering, access to internet and relevant information about venue and workshop content. No extra information (irrelevant for workshop registration) will be collected (in accordance to the data minimisation principle). 
We may share your personal data with other organisations outside ShikiFactory100 with the sole purpose of workshop arrangements in order to provide you with registration badges, catering and access to internet. Additionally, we foresee using a cloud provider to securely store your information. ShikiFactory100 will ensure that such processor has specific measures in place for data protection and to comply with GDPR legislation. In addition, the present Privacy Policy will be updated to reflect details about the cloud provider.
The legal basis for processing your personal data are the legitimate interests of the project (keep records as evidences of activities for our funders, and to keep a register of the number of attendees to the workshops and any special requests they may have in order to provide enough room and suitable catering options for all attendees). It is foreseen that the information will be kept during the project and for 5 years after the end of the project as evidences of activities towards our funders.

We may take photos or record video during the workshops and therefore, you may appear in some of the footage. As part of the registration form, we will ask for your consent to record video or take photographs of you during the event and publish them in our website or social media with the solely objective of promoting the project and disseminate its outcomes. By ticking the consent box, you consent to us using the images/footage for the above-mentioned purposes. As we rely on your consent for processing your data, you have the right to withdraw consent for data processing at any time by contacting us (see contact details above). If videos are publicly displayed on the website, they will be kept for as long as the website is active; otherwise these will be kept for 5 years after the project ends as evidences of project activities for our funders. 

Disclosure of your information
We may disclose your personal information to employees and third parties (data processors) who act for us for the purposes set out in this Policy or other purposes approved by you.  We will not otherwise disclose any of the information you provide to us without your consent unless we are required to do so to comply with applicable laws and lawful government and/or regulatory requests.
Notice that some of the data processors acting on behalf of ShikiFactory100 (MailChimp, EventBrite) use servers located in countries outside EEA which have not received a binding adequacy decision by the European Commission or by a competent national EEA data protection authority. Such transfers are subject to binding and appropriate transfer mechanisms that provide an adequate level of protection in compliance with GDPR. In addition, these companies operate under the EU-US and Swiss-US Protection Shields to ensure your rights regarding data protection when the data is transferred to the US. Please find their privacy policies in the following links: https://mailchimp.com/legal/privacy/, https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB.

Security and storage 
The information you provide to us will be held on our computers, in the servers of our cloud provider and/or in hard copy form. Data collected as part of the ShikiFactory100 project was generally not anonymised/pseudo anonymised as the amount of data collected about each individual was minimal, did not involve sensitive data, and in case of data breach, the risk for individuals would be minimal. Nevertheless, we use physical and technological security measures to protect your information from access by unauthorised persons and against unlawful processing and damage.  Unfortunately, the transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of any data disclosed online.

Your rights
We recognise and appreciate the importance of responsible use of information collected from you. 
You have the right to ask us for copies of your personal information. You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete and to erase or restrict the processing of your personal information in certain circumstances. You have the right to object to processing if we are able to process your information because is in our legitimate interests. You also have the right to lodge a complaint with the supervisory authority (ICO). For the right to access there are some exemptions, which means you may not always receive all the information we process. 
If you have queries about the personal data provided or wish to withdraw your consent for us to process your personal data, please contact us (see contact details above).
Changes to this policy
We may update this Policy from time to time. Please check our website periodically to inform yourself of any changes. This privacy notice was last updated on 05th June 2019.

Cookies
"Cookies" are small pieces of information sent by a web server to an individual's device, which are then stored on the device hard-drive. 
We will not use cookies to retrieve information from your computer that was not originally sent in a cookie or for any promotional or marketing purposes nor to share information with any third parties. 

We use a cookies tool on our website which relies on implied consent of users. Most web browsers automatically accept cookies.  If you do not wish to accept cookies, you may set your browser to refuse them or to alert you when they are sent (please read the information that came with your browser software to see how to do this). Furthermore, browsers may also allow users to see and delete cookies one by one.

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